Operational Tips

	MYTE MYKE SOFTWARE
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This page was designed for our current customers, so that they can better utilize Myte Myke software.

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Myte Myke Operating Procedures

Item Rework Procedure

Sales Analysis Wide Report Set Up

Operational Tips....

COPY NOTES

You can copy a MAKE SHEET NOTE record written in SC 5 for an item or operation, to another item or operation.

You can copy ITEM NOTES FOR O/E (FM 2A) and ITEM COMMENTS FOR P/O (FM 35) written for an item, to another item.

PROCEDURE:

This procedure works for SC 5, FM 2A and FM 35.

	Enter into the Note Record and select the page to copy. Enter "Y" or highlight the "copY" option (located at the bottom of the note screen) and press the enter key. The "COPY NOTES TO:" window will appear. Enter the "Note" code (Item Number or Operation) and enter the "Page No." (number) that you want the note to copy to.
	Notes must be copied page by page, therefore if more than one page must be copied, repeat the procedure explained above for each page.
	This procedure also allows you to copy one page of notes in a record to the last page of the record.

Maintaining Product Structures-File Deletion

If you are maintaining Product structures in SC 6 and you wish to remove the obsolete items from the Inventory File in FM 7 and the Product Structure File in SC 6, flag the item for deletion in FM 7. When the BEGIN NEW MONTH process in IC 84 is run, it will not only remove the item from the Inventory File, but remove it from the Product Structure File as well.

Save Option

In the File pull down menu, there is a Save option that will save the options selected, in a program.

Select the options that you would like to save (an * will display in front of the option). Then go to File pull down menu and select "Save". The next time you run the program, the saved options will remain selected.

TO STOP CREATION OF A PRINTED REPORT

If you start to run a report and you decide during the creation you do not want the report, press the SPACE bar.

You will be prompted to either (E)xit or (C)ontinue Printing.

Press "E , Enter," to stop the report. Once you have stopped the creation of the report, the portion that you may have already processed will print.

Press "C" to continue from where you had interrupted the printing.

To completely delete a print job sent to a (file/queue/or spooler), check with your Systems Administrator before doing so. Deletion of print jobs cannot be done within Myte Myke or the IQ Report Writer.

To Run Multiple Options with One Step

F2 Range-will execute a selected range of programs immediately.

Select F2 and a prompt will display at the bottom of the screen.

Highlight the first program and press the "Enter" key . Using the arrow keys, select the range of options you would like to run. Press "Enter" again and your selected options will automatically run for you.

F6 Range ; Delayed-will execute a selected range of programs on the "Date and Time" you select.

Selection F6 works the same way as F2, except after you are finished selecting ranges, the "Delayed Report Time" window will display, allowing you to choose the date and time you actually want these selections to execute.

Use your arrow keys to change the date and time.

You may press F2 (Mode) to change the format of your date.

When you are finished, press F4 to proceed. Your selected options will now run on the date and time you have indicated.

F4 Date Override

You can use F4 to override today's date and report date in each module. This is typically used at month end when you would like the report dates for the module to be different than the start up dates on the initial screen. Using this option also prevents someone from changing the date on your reports.

	Select F4 and the "Module Date Override" window will appear.
	Select "Y, ENTER" to change your dates.
	You will next be prompted next to the "TODAYS DATE- Change? (Y/N)" field. Enter "Y" to makes changes.
	If you choose to change Todays Date, enter the date on the line provided and press "ENTER".
	This will bring you down to Report Date. Use the same steps used to change Todays Date to change the Report Date.
	When you are finished changing the report date press "ENTER".
	Press "ENTER" again to exit out of the screen.
	When you are ready to change the dates back, F4 to get the "Module Date Overrides" screen back. Press "*" to Clear Both Date Overrides and then press "ENTER".

Print Screen

If you wish to print the current screen, press "CTRL & P". The "Print Current Screen" window will appear.

Press "ENTER" to print to the default printer for your Myte Myke applications.

Choose the number of the printer you wish to print on (refer to System Set Up's Printer Set Up for the numbers corresponding to the printer you wish to print to)

Enter a file name to create an "OutPut" file that can be saved and printed later.

Change Menus

If you would like to go to another menu, instead of going back to the main menu, you can enter "OM" in the "( ) Enter choice, or F8 for functions" field. At the cursor prompt (Enter module) type in the menu initials (Example: OE for Order Entry or AP for Accounts Payable) and press "ENTER". You will automatically go to that menu.

If you know the menu and option you would like to go to, press F3 on the current menu. Enter the module and the option you wish to go to. Press "ENTER" and you will automatically go to that option.

Change Pages & F5

	When you are on a particular menu (such as OE M1) you can change pages of the menu (example: from OE M1 to OE M2) by using the left and right arrow keys.
	If you would like to know the program name and version of a particular option on a menu, highlight that option and press F5 and a screen will appear giving you that information.

Alt Key

If you do not want to use the mouse within Myte Myke, you can use the Alt key in any program to access pull down menus. Press the Alt key and enter the capitalized or underlined letter to select the option. Use your right and left arrow keys to move between the pull down menus. You can select the option by keying the capital letter of the option you would like to execute.

For example:

	You can press Alt + F to show the File menu
	You can now press X (eXit) to exit a program

JUMP

Within data entry and display screens, you have the ability to Jump to another menu level giving you the ability to perform other options without exiting what you are currently working on. You can Jump up to five levels. To set this up, do the following:

	Go to the System Manager M1 menu, and select option 4 (Security Set Up).
	Highlight set up question #6 (Jump MYKE: Number of Levels).
	Press "ENTER".
	Press "C" to Change.
	Enter the number of levels you would like to be able to Jump (1 to 5). We recommend 3 to start.
	Press "ENTER" then "X" to eXit.

Note: When using the Jump option, it is important that you do

not go into the same option that you jumped from.

F9 Jump Function

	This will take you to the next menu level which displays the Myte Myke main menu. Choose the module and option you would like to perform.
	When you are finished using that option, you will return to the last level you were working on.
	Make sure that you have quit all levels and logged out of Myte Myke before turning off you workstation.

DISPLAY REPORT

When you run a report you could have the option to not only print, but display the report to the screen. This will create a file called SCRNxxxx (xxxx is the operator initials), and this file can be read into a word processor and modified if necessary.

To set this option up:

	Go to SU M5 "C" option.
	Under the File pull down menu, select "set up Operator prt ctl".
	Enter you operator initials and press ENTER
	Change line 5 (Active display) to Y (Y)es, and press "ENTER" two times to exit.

Once you have activated this option, the following prompt will appear on your screen when you run any report:

Should the report be ( ) Printed or (D)isplayed on the screen? (_)

Press "ENTER" to print the report

OR

Press "D, Enter" to display the report on the screen.

You have the option to print the report while in the display by pressing "P". If you exit out of the report and then decide to you would like to print it, press F7 (Redisplay LAST Report) on the menu. The report just displayed will come up on the screen once again and then press "P" to print.

SCRNxxxx File

When you use the display option when running a report, a SCRNxxxx file is created. You can read that file into Excel by using these steps:

	Open the file in Excel.
	A Text Import Wizard will appear because the file is in an unrecognized format.
	Complete Step 1 of 3 by choosing fixed width.
	Choose next.
	You will now be in Step 2 of 3 and this is where you can set your column breaks. You can add, delete or move the lines to suite your needs. There are also scroll bars available so you can move around the report to make sure values and/or word columns are broken up the way you would like.
	Choose next when finished

When finished click "Finished".

Your SCRNxxxx file is now an Excel spreadsheet/workbook. You may have to adjust column widths, fonts, etc.

You can also do this in Quattro Pro by giving the file a .txt extension and then use Tools-Data-Quick columns

F6 ChgKey

In a Scan/Select window, you have the ability to change the field by which you are searching using the following steps:

	Press F6 (ChgKey). An "Options" window will display.
	Choose which field you would like to search by using the arrow keys, then press "ENTER".
	The Scan/Select window will now display the chosen field. A prompt will display for you to enter your search option.

Your chosen search option will remain until you exit out of the program.

F3-Toggle

You can use F3 Toggle in a Scan/Select window to view other fields pertaining to each record by performing the following steps:

	Press F3
	Your fields will change.
	If you consecutively select F3, you will eventually return to the original display screen.

Default Records

When adding Customer, Vendor, or Item Master records in the Foundation Module, you can duplicate specific information in each record by following these steps:

	Under the "Defaults" pull down menu, highlight Default A or B and press "ENTER". Enter only the fields you would like to see duplicated in all new master records when you are in the "A"dd mode.
	Press F4 to update this record.
	When you now go to "A"dd records, the information from the selected Default record will automatically be entered into each record. You can change this as often as you like.

AR Cash Application-F4 Invoice Number search

When searching an invoice using the "F4 Inv #" function in the AR 1 or AR 20 Cash Application screen and if the invoice contains less than six characters, enter the invoice numbers followed by zeros in the "Enter Invoice #" window. This field is right justified.

AR Delayed Cash Application

If a cash or credit transaction has already been posted and you now want to apply it, you can perform this Delayed Cash Application in AR 1 by:

	Enter a transaction for the customer with a zero amount and press F5 to apply.
	Locate the credit, highlight and press F6 OvrRde.
	Enter the credit amount as a credit, for example:-2500.
	Now go to the transaction you would like to apply the cash to and press F5, Apply.

Make sure all of the credit amount is applied before you exit, if there is a remainder you will be reminded to apply it back to the original credit transaction

AP Check Report

If you print checks and accidentally post the checks before you print your check register, you can use AP 27 Check Reconciliation to print a report similar to the check register by following these steps:

	Select AP 27 on the M2 menu.
	Under the "File" pull down menu select "Print".
	Under the "Filter" pull down menu select "Enter range..". Enter the range of check numbers that you would like to print your "Check Register" on.
	Under the "File" pull down menu, select "Run program". You will now get a print out similar to the Check Register.

You can also use this option after you have run Month End.

AP Modify Open Invoices

When you enter an invoice in AP 1, Myte Myke looks at the invoice date entered and the pay date. The pay date is determined from the information found in the Terms file set up in FM 31.

When you run AP 21 Modify Open Invoices:

	Invoices and commissions can be altered prior to printing checks.
	Invoices and commissions may be selected for payment.
	The payment of invoices and commissions may be delayed.
	Discounts may be taken even if the invoice is past the date through which discounts were allowed.
	Partial payment of invoices and commissions may be defined.

Partial Payments

The invoice amount for the invoice for which a partial payment is to be made must be in the "future" column on the Open Payables Report (AP 6). If it is not, alter the invoice's Pay Date so that it falls after the Pay Through Date.

Locate the invoice or the commission to be partially paid. Enter "P, ENTER", to select the "partial payment" option.

When asked, enter the amount of payment. That one invoice has now become three transactions:

The original invoice transaction.

A new credit with a future paydate.

A debit transaction with the current pay through date. A check for the vendor will be printed on the next check run.

Hand Written Checks

Locate the invoice targeted for a hand written check.

Enter "M" to select the Manual Check option.

The paydate field changes to "Check Date" and is now today's date.

Enter the manual check number. When finished other fields may be altered.

OE Manufacturing Menus

The Myte Myke M1 and M2 menus in Order Entry work well for distributors of manufacturing companies that ship mostly from stock, but for manufacturers that "Make to Order", there is a better alternative by using the M4 and M5 menus. To set this up you must Activate Order Entry Mfg. Menus in System Set Up (SU M2 2B).

OE M4 SHIPPING MENU

	OE 40-"Print Orders by Available Items". This listing will verify the items in stock with the items that have been ordered. From this list it can be determined what has been manufactured.
	OE 41-"Select for Pick List" and OE 42 "Print Picking Lists". Items that have been manufactured will now be shipped.
	OE 43 and "Prepare Orders For Shipping". This option will flag all of the selected orders for shipping. You can return to this option to make changes, if desired.
	Sort and Print optional reports-OE 44 " Sort/Select Orders for:", OE 45 "Print Pre Edit List", OE 46 "Print Packing List", OE 47 " Print Bill of Lading".

OE M5 INVOICING MENU

	OE 50 "Sort for Invoice Pre Edit List".
	OE 51 "Print Invoice Pre Edit List".
	OE 52 "Change Orders", if necessary.
	OE 53 "Update Orders for Invoicing" Flag orders as shipped and ready for billing.
	OE 54 "Auto Create Back-Orders".
	OE 56 "Create Posting File".
	OE 57 "Print Invoices".
	Print optional reports OE 58 "Print Invoice Register" and OE 59 "Print Invoice Edit List".
	OE 60 "Post Invoices"to Accounts Receivable, General Ledger, and Sales Analysis.

Note: It is recommended that this set up change be activated

after month end procedures are completed.

GL AP OE PO Recurring Transactions

You can enter recurring transactions in Accounts Payable, General Ledger, Order Entry and Purchasing.

	In Order Entry (OE 30), this process can be used for quotes or orders that would be re-entered more than once.
	In Purchasing (PO 30), this process can be used for orders that would be entered more than once.
	In Accounts Payable (AP 30), this can be used for invoices that will be entered monthly in which you would like to remember the G/L Accounts used in distribution,
	In General Ledger (GL 20), this process can be used for accruals in which you want to post a group of transactions at Month End and reverse them out in the following month.

Refer to your Myte Myke user manuals for the steps to process these recurring transactions.

Foundation-Linear Files

In Myte Myke, there are Linear versions of the File Maintenance programs AR Customer Master File (FM 4), AP Vendor Master File (FM 6), and IC Item Master File (FM 8). These programs can save time because the user has the ability to move down the screen through several records while staying in the same field.

You can cursor down and up through the records and make your changes to the appropriate items.

SPECIAL PROGRAMS

You can execute non Myte Myke programs in Myte Myke using option 90 (Special Programs) on any menu with SYLOAD. To perform this you must follow these steps:

In order to fit the program path in the space allowed by Myte Myke you must create a batch file and save it with a .bat extension.

	Go to MSDOS, at the C:\Windows> prompt type EDIT
	In Edit type the path of the program you would like to run (we will use Word Perfect as an example: C:\Corel\Suite8\Programs\wpwin8.exe)
	*Save it as a .BAT (ie WP.BAT)**
	Exit from DOS
	Go to any M9 menu on any module and select option 90 (Special Programs).
	Select "C" for (C)hange selections.
	Select "A" for (A)dd.
	Under "program" type "SYLOAD".
	Under "description" type the description of the program you are going to run.
	In the "menu" area type the name of the path you saved in Edit-Example: C:\WINDOWS\WP.BAT
	When you are done press "RETURN" return to end.

To run SYLOAD, select the M9 90 Special Program that contains the added program. Enter the program number in the "Enter Selection" field and press "ENTER". The selected program will run.

Note: It is recommended you have at least 32mg of RAM to run SYLOAD.

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